📋 Key Takeaways About Bulk DOT Physicals in Charlotte
- What it is: Group scheduling that allows multiple fleet drivers to be examined in a single session
- Best for: Fleets with 5+ drivers needing DOT physicals on the same day
- Cost: $70 per exam with volume pricing available for 16+ drivers
- Capacity: 5-10 drivers per session; larger groups scheduled across consecutive blocks
- Best times: Tuesday-Thursday mornings for fastest processing
- Result: All drivers certified same-day with electronic FMCSA National Registry submission
What Are Bulk DOT Physicals?
Bulk DOT physicals are group scheduling arrangements that allow Charlotte-area employers to have multiple commercial drivers examined in a single session. This approach minimizes operational disruption while ensuring all drivers maintain valid DOT medical certificates as required by 49 CFR 391.41 [1]. Charlotte DOT Exam Center offers dedicated appointment blocks for fleets with 5 or more drivers.
Our FMCSA-certified medical examiners, Dr. Lemuel P. Byrd, Jr. and Dr. Alan M. Tebby, have provided bulk DOT physical services to Charlotte-area transportation companies, construction firms, and delivery services since 1991. We understand that driver downtime directly impacts your bottom line.
Benefits of Group DOT Physical Scheduling
| Benefit | Impact on Your Fleet |
|---|---|
| Reduced Downtime | All drivers examined in one session vs. multiple individual appointments |
| Consistent Documentation | Uniform records for all Driver Qualification Files |
| Volume Pricing | Discounted rates for groups of 5+ drivers |
| Simplified Administration | Single point of contact, consolidated billing |
| Priority Scheduling | Dedicated time blocks during off-peak hours |
| Same-Day Certification | All drivers certified before leaving our facility |
How Bulk DOT Physical Scheduling Works
- Contact Our Office — Call 704-544-3494 to discuss your fleet size and scheduling needs
- Select Your Preferred Date — We offer bulk appointments Tuesday-Thursday mornings for fastest processing
- Provide Driver Information — Names, CDL numbers, and any known medical conditions
- Distribute Preparation Materials — We provide checklists for your drivers (medications, glasses, CPAP compliance reports)
- Arrival and Processing — Drivers arrive at staggered 20-minute intervals
- Receive Documentation — Medical Examiner’s Certificates (MCSA-5876) issued same-day
- Electronic Submission — Results uploaded to FMCSA National Registry immediately [2]
Bulk Scheduling Pricing
| Fleet Size | DOT Physical Rate | Drug Test Rate (if needed) |
|---|---|---|
| 1-4 drivers | $70 per driver | $90 per test |
| 5-9 drivers | Contact for volume pricing | Contact for volume pricing |
| 10-19 drivers | Contact for volume pricing | Contact for volume pricing |
| 20+ drivers | Contact for volume pricing | Contact for volume pricing |
All examinations include the Medical Examination Report (MCSA-5875), laminated Medical Examiner’s Certificate (MCSA-5876), and electronic submission to the FMCSA National Registry.
What Drivers Should Bring to Bulk Appointments
Ensure your drivers arrive prepared to minimize examination time:
- Valid Photo ID — Driver’s license or state ID
- Current Medication List — Names, dosages, and prescribing physicians
- Glasses or Contacts — If used for driving
- Hearing Aids — If used
- CPAP Compliance Report — For drivers with sleep apnea (90-day report showing 70%+ compliance)
- Specialist Clearance Letters — For heart conditions, diabetes, seizure history
- Completed MCSA-5875 Form — Medical history section pre-filled [3]
Industries We Serve in Charlotte
Charlotte DOT Exam Center provides bulk DOT physical services to employers across multiple industries:
- Trucking Companies — OTR, regional, and local carriers
- Construction Firms — Dump truck operators, heavy equipment transport
- Delivery Services — Amazon DSP, FedEx Ground contractors, courier services
- School Districts — School bus drivers (we serve CMS and surrounding districts)
- Charter and Tour Operators — Passenger vehicle certification
- Waste Management — Garbage truck and recycling vehicle operators
- Moving Companies — Local and long-distance movers
- Landscaping Companies — Trailer and equipment transport
Frequently Asked Questions
How many drivers can you examine in one day?
With proper scheduling, we can examine up to 20 drivers in a single morning session (8:30am-12:00pm). For larger groups, we recommend splitting across two days or utilizing both morning and afternoon blocks.
How far in advance should we schedule bulk appointments?
We recommend scheduling at least 2 weeks in advance for groups of 10+ drivers. For smaller groups (5-9 drivers), 1 week notice is typically sufficient. Same-week scheduling may be available depending on our current appointment volume.
What if one of our drivers fails the DOT physical?
Drivers who don’t immediately qualify will receive specific guidance on what’s needed for certification. Most conditions can be addressed within 2-4 weeks. The driver can return for reexamination at no additional charge within 30 days if they obtain the required medical documentation or specialist clearance.
Do you provide on-site DOT physicals?
Currently, all DOT physical examinations are conducted at our Pineville-Matthews Road location. The medical equipment and testing facilities required for FMCSA-compliant examinations are not portable. However, we make bulk scheduling as convenient as possible with dedicated appointment blocks and minimal wait times.
Can you coordinate with our DOT drug testing program?
Yes. We offer DOT-compliant 5-panel drug testing that can be performed the same day as DOT physicals per 49 CFR Part 40 [4]. This allows you to complete all FMCSA compliance requirements in a single visit.
Schedule Your Bulk DOT Physicals
Charlotte DOT Exam Center
8415 Pineville-Matthews Road, Suite 102
Charlotte, NC 28226
Phone: 704-544-3494
Email: appt@tebbyclinic.com
References
- [1] 49 CFR § 391.41 – Physical qualifications for drivers. eCFR.gov
- [2] FMCSA National Registry of Certified Medical Examiners. https://nationalregistry.fmcsa.dot.gov/
- [3] FMCSA Medical Examination Report Form (MCSA-5875). FMCSA.dot.gov
- [4] 49 CFR Part 40 – Procedures for DOT Drug and Alcohol Testing. eCFR.gov
