What Is Fleet DOT Physical Volume Pricing?
Fleet DOT physical volume pricing is a discount structure that allows Charlotte-area employers to reduce per-driver examination costs when scheduling multiple drivers for DOT physical examinations [1]. Under 49 CFR 391.43, every commercial motor vehicle driver must be examined by a certified medical examiner listed on the FMCSA National Registry [2]. Charlotte DOT Exam Center offers competitive volume pricing for fleets with 5 or more drivers, helping employers manage compliance costs while maintaining FMCSA certification standards.
Our FMCSA-certified medical examiners, Dr. Lemuel P. Byrd, Jr. and Dr. Alan M. Tebby, have served Charlotte-area transportation companies since 1991. We understand that driver compliance costs directly impact your bottom line.
Standard Pricing vs. Volume Pricing
| Fleet Size | Standard Rate | Volume Benefit |
|---|---|---|
| 1-4 drivers | $70 per driver | Standard pricing applies |
| 5-9 drivers | Contact for pricing | Priority scheduling + fleet coordination |
| 10-19 drivers | Contact for pricing | Dedicated appointment blocks |
| 20+ drivers | Contact for pricing | Custom fleet program |
All examinations include: complete DOT physical examination per FMCSA standards, Medical Examiner’s Certificate (MCSA-5876), Medical Examination Report (MCSA-5875), immediate electronic submission to the FMCSA National Registry, and laminated medical card for the driver.
What’s Included in Every DOT Physical
| Examination Component | FMCSA Requirement | Included |
|---|---|---|
| Vision Testing | 20/40 acuity, 70° peripheral | ✓ |
| Hearing Testing | Forced whisper at 5 feet | ✓ |
| Blood Pressure | Under 140/90 for 2-year cert | ✓ |
| Urinalysis | Protein, blood, glucose screening | ✓ |
| Physical Examination | Full musculoskeletal, neurological | ✓ |
| Medical History Review | Complete health history | ✓ |
| MCSA-5876 Certificate | Laminated card + employer copy | ✓ |
| MCSA-5875 Report | Complete examination record | ✓ |
| National Registry Submission | Electronic transmission to FMCSA | ✓ |
Benefits of Fleet Volume Programs
- Cost Savings — Reduced per-driver examination costs for qualifying fleets
- Priority Scheduling — Dedicated appointment blocks for your drivers
- Consistent Examiners — Same certified medical examiners for all your drivers
- Expiration Tracking — Proactive notifications before medical cards expire
- Consolidated Billing — Single invoice for all driver examinations
- Same-Day Certification — Qualified drivers leave with valid medical cards
- DQ File Documentation — Properly formatted records for Driver Qualification Files [3]
How to Establish a Fleet Account
- Contact Our Office — Call 704-544-3494 to discuss your fleet size and needs
- Provide Company Information — Business name, USDOT number, number of drivers
- Receive Volume Quote — Custom pricing based on your fleet size and scheduling needs
- Establish Billing — Direct invoicing available for qualified accounts
- Schedule Drivers — Dedicated appointment blocks at convenient times
- Receive Documentation — All records formatted for FMCSA compliance
Additional Fleet Services
| Service | Description | Cost |
|---|---|---|
| DOT Drug Testing (5-panel) | Pre-employment, random, post-accident per 49 CFR Part 40 | $90 |
| Non-DOT Physical | For drivers not subject to FMCSA requirements | $70 |
| Recertification Exam | Renewal examination for existing drivers | $70 |
| Return-to-Duty Exam | Following SAP clearance | $70 |
Industries We Serve
Charlotte DOT Exam Center provides volume pricing to fleet operators across multiple industries in the Charlotte metropolitan area including: trucking companies (OTR, regional, local), construction firms and heavy equipment operators, delivery services (Amazon DSP, FedEx Ground ISP, couriers), school bus contractors, charter and tour bus operators, waste management companies, moving and storage companies, and landscaping operations.
Frequently Asked Questions
What is the minimum fleet size for volume pricing?
Volume pricing typically begins at 5 drivers. Fleets with fewer drivers still benefit from our standard $70 rate—among the most competitive in the Charlotte area—plus fleet coordination services like centralized scheduling and electronic documentation delivery.
Do all drivers need to be examined on the same day?
No. Fleet accounts can schedule drivers individually throughout the year while maintaining volume pricing benefits. Many employers stagger examinations to avoid having multiple drivers out of service simultaneously.
How do you handle drivers with medical conditions?
Our experienced examiners regularly work with drivers who have manageable conditions like hypertension, diabetes, and sleep apnea. We provide clear guidance on documentation requirements and follow FMCSA medical guidelines to maximize certification opportunities [4].
Can we combine DOT physicals with drug testing?
Yes. We offer DOT-compliant 5-panel drug testing that can be performed the same day as DOT physicals. This allows your drivers to complete all FMCSA compliance requirements in a single visit, minimizing downtime.
Charlotte Service Area
We serve fleet operators throughout the Charlotte metropolitan area including: Pineville, Matthews, Ballantyne, South Charlotte, SouthPark, University City, Mint Hill, Huntersville, Concord, Gastonia, Rock Hill SC, and Fort Mill SC.
Contact Charlotte DOT Exam Center
Charlotte DOT Exam Center
8415 Pineville-Matthews Road, Suite 102
Charlotte, NC 28226
Phone: 704-544-3494
Email: appt@tebbyclinic.com
Hours: Monday-Friday 8:30am-5:00pm, Saturday 8:30am-12:00pm
References
- [1] FMCSA. Physical Qualifications for Drivers. FMCSA.dot.gov
- [2] 49 CFR § 391.43 – Medical examination; certificate of physical examination. eCFR.gov
- [3] 49 CFR § 391.51 – General requirements for Driver Qualification Files. eCFR.gov
- [4] FMCSA Medical Review Board Recommendations. FMCSA.dot.gov
