Fleet DOT Physicals Services for Employers & Fleet Managers | Charlotte NC

What Are Fleet DOT Physicals?

Fleet DOT physicals are federally-mandated medical examinations required for commercial motor vehicle drivers under FMCSA regulations. Employers use fleet DOT physical programs to certify multiple drivers efficiently while maintaining compliance with 49 CFR Part 391. Unlike individual driver appointments, fleet services provide centralized scheduling, volume pricing, expiration tracking, and direct documentation delivery to employers—reducing administrative burden and preventing compliance gaps.

Understanding Employer DOT Physical Obligations

Under 49 CFR Part 391, motor carriers operating commercial motor vehicles in interstate commerce bear legal responsibility for ensuring every driver maintains valid medical certification. This obligation extends beyond simply having drivers complete physicals—employers must verify certification status, maintain documentation, track expiration dates, and respond promptly when drivers develop disqualifying medical conditions.

The Federal Motor Carrier Safety Administration (FMCSA) holds employers accountable for driver qualification compliance. Violations can result in:

• Out-of-service orders removing drivers and vehicles from operation
• CSA (Compliance, Safety, Accountability) violations affecting your safety scores and insurance rates
• Civil penalties up to $16,000 per violation for serious or repeated non-compliance
• Increased audit scrutiny from FMCSA and state enforcement agencies

Charlotte DOT Exam Center partners with employers to prevent these issues through proactive fleet services designed for compliance-focused operations.

Why Charlotte Employers Choose Our Fleet DOT Physicals Services

Managing DOT physicals for multiple drivers creates administrative challenges that individual appointments don’t address. Scheduling conflicts across drivers, inconsistent documentation from different providers, missed expiration dates, and lack of centralized tracking all contribute to compliance gaps.

Our fleet services eliminate these challenges through a systematic approach developed over 34 years serving Charlotte’s commercial transportation industry.

FMCSA-Certified Medical Examiners

Every DOT physical at Charlotte DOT Exam Center is performed by an FMCSA-certified medical examiner listed on the National Registry of Certified Medical Examiners:

Examiner	Credentials	Experience	NPI Number
Dr. Alan M. Tebby, D.C.	Doctor of Chiropractic, Board Eligible Chiropractic Orthopedist, FMCSA Certified Medical Examiner	40+ years clinical experience, thousands of DOT exams	1407931991
Dr. Lemuel P. Byrd, Jr., D.C.	Doctor of Chiropractic, Certified in Spinal Trauma (C.C.S.T.), FMCSA Certified Medical Examiner	44+ years clinical experience, thousands of DOT exams	1205835543

Both examiners are available Monday through Saturday, ensuring fleet accounts always have access to experienced, certified professionals. This consistency means your drivers see the same qualified examiners who understand commercial driving demands—not rotating urgent care staff unfamiliar with FMCSA regulations.

Dedicated DOT Physical Specialists

Unlike urgent care clinics or retail health centers where DOT physicals are a sideline service, commercial driver medical certification is our primary focus. This specialization provides advantages for employers:

• Regulatory expertise: We stay current on FMCSA rule changes, including the 2025 electronic certification mandate and updated insulin-treated diabetes requirements
• Condition management experience: Our examiners work with hypertension, diabetes, sleep apnea, and cardiovascular conditions daily
• Efficient processing: Streamlined procedures complete most exams in 30-45 minutes with same-day certification
• Complex case handling: We guide drivers through required specialist documentation for challenging certifications

Fleet Account Services

Employers with commercial driver fleets benefit from establishing a formal fleet account. Fleet services provide advantages beyond scheduling individual appointments:

Centralized Scheduling & Coordination

Designate authorized contacts who can schedule driver appointments through a single point of coordination. Whether scheduling 3 drivers or 30, our fleet coordinator manages all appointments, sends driver reminders, and ensures efficient processing.

Group scheduling options include:

• Same-day sessions: 5-10 drivers examined in a single morning or afternoon block
• Consecutive-day scheduling: Larger groups processed across multiple days with staggered times
• Rolling appointments: Ongoing scheduling as drivers need recertification
• New hire processing: Same-day appointments for pre-employment physicals

Expiration Tracking & Notifications

Medical certifications expire at varying intervals based on driver health status. Tracking expiration across multiple drivers with different certification periods creates compliance risk when managed manually.

Fleet accounts receive automated expiration notifications:

Notification	Timing	Purpose
Initial reminder	60 days before expiration	Schedule recertification appointment
Urgent reminder	30 days before expiration	Confirm scheduled appointment or schedule immediately
Critical warning	14 days before expiration	Final notice—driver will be disqualified if not recertified

These notifications go to your designated fleet contacts, not individual drivers, ensuring management visibility into upcoming expirations.

Electronic Documentation Delivery

Collecting certification paperwork from individual drivers creates documentation gaps in Driver Qualification Files. Fleet accounts receive electronic documentation packages directly:

• Medical Examiner’s Certificate (MCSA-5876): PDF copy for DQF inclusion within 4 hours of examination
• FMCSA National Registry verification: Confirmation of electronic submission within 1 hour
• Certification status updates: Immediate notification of any conditional certifications or required follow-up
• Batch reports: Summary documentation for groups of drivers examined together

Drivers still receive physical copies (Medical Examiner’s Certificate and laminated wallet card), but employers no longer depend on drivers delivering paperwork.

Compliance Support

FMCSA regulations change, and keeping current requires ongoing attention. Fleet accounts receive:

• Regulatory updates: Notification when rule changes affect driver certification requirements
• Audit preparation assistance: Documentation summaries and verification when facing DOT audits
• Driver Qualification File guidance: 49 CFR 391.51 compliance support for medical documentation
• Complex case coordination: Guidance when drivers need specialist evaluations or exemption applications

Fleet DOT Physicals Pricing Structure

Volume pricing rewards employers who establish fleet accounts and maintain ongoing relationships. All pricing includes the complete DOT physical examination, urinalysis, laminated medical card, and electronic FMCSA National Registry submission.

Fleet Size	Per-Exam Rate	Additional Benefits
1-4 drivers	$70	Fleet coordination services, electronic documentation
5-15 drivers	$70	Priority scheduling, expiration tracking, dedicated contact
16-50 drivers	Contact for volume pricing	Enhanced volume discount, consolidated invoicing available
51-200 drivers	Contact for volume pricing	Enterprise discount tier, dedicated fleet manager
200+ drivers	Contact for enterprise pricing	Custom program development, advanced reporting

No contracts required. No minimum commitments. Pay per exam with consolidated monthly invoicing available for qualified accounts.

Industries We Serve

Charlotte’s diverse commercial transportation sector includes employers across multiple industries, each with specific fleet management needs. We provide specialized fleet DOT physicals services for:

Additional Employer Services

Fleet DOT Physical Program

Comprehensive fleet management including volume scheduling, group processing, centralized coordination, and ongoing driver tracking. Designed for employers managing 5+ commercial drivers.

DOT Compliance Programs

Ongoing compliance support including certification tracking, regulatory updates, recertification scheduling assistance, and audit preparation. Proactive management prevents compliance gaps.

Driver Qualification File Management

Medical documentation for DQF compliance under 49 CFR 391.51. Electronic record delivery, long-term retention support, and guidance on documentation requirements.

New Driver Onboarding

Pre-employment DOT physicals with same-day certification. Combined physical and drug testing available. Fast turnaround to accelerate hiring timelines.

DOT Drug Testing

DOT drug testing (5-panel, 49 CFR Part 40 compliant) for pre-employment, random, reasonable suspicion, post-accident, return-to-duty, and follow-up testing. Non-DOT testing also available. Drug testing is separate from DOT physicals but can be completed at the same visit.

Comparison: Fleet Services vs. Individual Appointments

Employers sometimes question whether fleet services provide value over simply having drivers schedule individual appointments. This comparison illustrates the differences:

Factor	Individual Appointments	Fleet Account Services
Scheduling	Each driver schedules independently	Centralized coordination through fleet contact
Documentation	Employer depends on driver to deliver copies	Electronic delivery directly to employer
Expiration tracking	Employer must track manually	Automated notifications at 60/30/14 days
Priority access	Standard scheduling availability	Priority scheduling for fleet drivers
Compliance support	Limited to individual exam	Ongoing regulatory guidance and audit support
New hire turnaround	Standard appointment availability	Same-day pre-employment processing
Group scheduling	Not available	5-10 drivers per session, consecutive days for larger groups
Invoicing	Individual payment per driver	Consolidated monthly invoicing available

For employers with 5+ drivers, fleet account benefits typically outweigh the minimal setup effort required.

How to Establish Your Fleet Account

Setting up fleet services takes approximately 10 minutes and provides immediate access to priority scheduling and compliance support:

1. Contact our fleet coordinator at 704-544-3494 or email appt@tebbyclinic.com
2. Provide company information:
   • Business name and address
   • DOT number (if applicable to your operation)
   • Current fleet size (number of drivers requiring DOT physicals)
   • Primary billing contact
3. Designate authorized scheduling contacts who can book driver appointments and receive documentation
4. Receive account confirmation with your dedicated fleet contact information and scheduling procedures
5. Begin scheduling drivers with immediate access to priority appointments and fleet services

Most employers complete setup in a single phone call. No contracts, no commitments, no minimum volume requirements.

Our Location

Charlotte DOT Exam Center is centrally located in South Charlotte with convenient access from I-485, Highway 51, and Pineville-Matthews Road. We’re located near Carolina Place Mall, just minutes from SouthPark, Ballantyne, and Pineville. Our office is at the Pineville-Matthews Road and Park Road intersection—easy to find for drivers coming from anywhere in the Charlotte metro area.

Address:
8415 Pineville-Matthews Road, Suite 102
Charlotte, NC 28226

Phone: 704-544-3494
Email: appt@tebbyclinic.com

Hours:

• Monday – Friday: 8:30 AM – 5:00 PM
• Saturday: 8:30 AM – 12:00 PM
• Sunday: Closed

Walk-ins welcome during business hours. Appointments recommended for groups of 3+ drivers to ensure efficient processing.

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Fleet DOT Physicals Near Me: Charlotte Service Area

Our South Charlotte location serves employers throughout the metropolitan area including:

• Mecklenburg County: Charlotte, Pineville, Matthews, Mint Hill, Huntersville, Cornelius, Davidson
• Surrounding NC Counties: Union County (Indian Trail, Monroe, Waxhaw), Cabarrus County (Concord, Kannapolis), Gaston County (Gastonia, Mount Holly), Iredell County (Mooresville, Statesville)
• South Carolina: York County including Rock Hill, Fort Mill, Tega Cay, and Lake Wylie

Drivers requiring North Carolina CDL certification or South Carolina CDL certification can complete their DOT physical at our location regardless of which state issued their license.

Frequently Asked Questions for Employers On Fleet DOT Physicals

How much do fleet DOT physicals cost?

$70 per exam includes the complete DOT physical examination, urinalysis, laminated medical wallet card, and electronic FMCSA National Registry submission. No hidden fees. Volume pricing available for fleets of 16+ drivers.

What is the cost of fleet DOT physicals in Charlotte?

Fleet DOT physicals cost $70 per driver at Charlotte DOT Exam Center. This flat rate includes examination, urinalysis, medical card, and FMCSA National Registry submission. Contact us for volume pricing on 16+ drivers.

What is the minimum fleet size for volume pricing?

Volume pricing begins at 16+ drivers. All fleet accounts receive coordination services, electronic documentation, and expiration tracking regardless of size.

How quickly can you certify multiple drivers?

We accommodate 5-10 drivers per session. Larger groups scheduled across consecutive days. Same-day certification for qualified drivers, typically 30-45 minutes per exam.

What happens if a driver doesn’t pass the DOT physical?

Drivers receive guidance on next steps. Many conditions (hypertension, diabetes, sleep apnea) can be addressed with treatment. Fleet contacts are notified of any certification issues.

Do you provide DOT drug testing for employers?

Yes. DOT 5-panel drug testing (49 CFR Part 40 compliant) available for pre-employment, random, post-accident, and other required testing. Can be combined with DOT physicals.

How do we track driver certification expiration dates?

Fleet accounts receive automated notifications at 60, 30, and 14 days before expiration. Notifications go to designated fleet contacts for management visibility.

What documentation do employers receive for Driver Qualification Files?

Electronic Medical Examiner’s Certificate (MCSA-5876) within 4 hours of examination. FMCSA National Registry verification within 1 hour. Records available for audit purposes.

Can you help prepare for DOT audits?

Yes. We provide examination records, FMCSA National Registry verification, and Driver Qualification File guidance for all drivers examined at our facility.

What if a driver has diabetes, sleep apnea, or high blood pressure?

Our examiners certify drivers with managed conditions daily. We guide drivers through required documentation including ITDM forms, CPAP compliance reports, and specialist clearances.

Do you offer on-site DOT physicals at employer locations?

All examinations performed at our fully-equipped Charlotte clinic for consistent quality and immediate access to testing equipment. Group scheduling minimizes trips.

How do we get started with fleet services?

Call 704-544-3494 or email appt@tebbyclinic.com. Fleet account setup takes one phone call. No contracts or minimum commitments.

How long does a fleet DOT physical take?

Most exams complete in 30-45 minutes with same-day certification. Groups of 5-10 drivers can be processed in a single morning or afternoon session.

How does the FMCSA electronic certification mandate affect employers?

Since June 2025, all CDL certifications transmit electronically to the FMCSA National Registry and state DMV. We submit within 1 hour of examination.

Contact Charlotte DOT Exam Center

Ready to streamline your commercial driver DOT physical compliance? Contact us to discuss your fleet needs and establish services:

Phone: 704-544-3494
Email: appt@tebbyclinic.com
Address: 8415 Pineville-Matthews Road, Suite 102, Charlotte, NC 28226

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Serving Charlotte employers and commercial driver fleets since 1991.

The Bottom Line on Fleet DOT Physicals

Charlotte DOT Exam Center offers fleet DOT physicals at $70 per exam with same-day certification, FMCSA-certified examiners, expiration tracking, and electronic documentation delivery. We’ve served Charlotte employers since 1991, completing thousands of commercial driver examinations. Fleet accounts receive priority scheduling, compliance support, and audit preparation assistance—no contracts or minimum commitments required. Call 704-544-3494 to establish your fleet account today.